10 proven reports & docs prompts you can copy straight into ChatGPT or Claude. Pick one, fill in the [ … ] blanks, and go.
Conclusion-first for a busy boss
Turn the content below into a conclusion-first work report. [Content / data to report] Structure: ① key conclusion (one sentence) ② 3 supporting points ③ proposal / next step ④ notes (if any). No fluff — let the boss decide in 30 seconds.
Messy memo → tidy minutes
Turn the rough meeting memo below into official minutes. [Meeting memo] Sections: overview (date/attendees/topic) · key discussion · decisions · action items (owner/due, as a table). Mark missing info as "(to confirm)".
Distill a report/article/contract
Read the long text below and summarize it. [Paste the original] Output: ① one-line summary ② 3 key points ③ what I should do / watch out for. Explain any jargon in plain words.
Make what you did read as results
Turn the things I did this week into a weekly work report. [Rough list of what I did] Format: key results (highlight numbers) · in-progress (% done) · next week's plan · where I need help. Phrase it as "results", not just "tasks".
A persuasive proposal draft
Write a proposal with the content below. [Who it's for] [What I'm proposing] [Expected impact / rationale] [Budget / timeline (if any)] Order: background → problem → solution → expected impact → action plan. Make it easy for a decision-maker to say YES.
A guide anyone can follow
Turn the task below into a manual a first-timer can follow. [Task name] [Rough steps] Numbered steps, each with a "watch out" note and a "common mistake". Explain terms simply.
Document a problem structurally
Write up the problem below as an incident report. [What happened] [Scope of impact] [Cause / actions so far] Order: overview · timeline · cause · actions & prevention · open items.
Wrap a finished project around results
Write a final report for the project below. [Project overview] [Goal vs actual result (numbers)] [What went well / what didn't] Order: summary → goal vs results → key activities → lessons → recommendations.
Numbers → report-ready sentences
Turn the table/numbers below into natural prose for a report. [Paste the table or numbers] Lead with the key trend, then add notable changes and what they mean. Fact-based, no exaggeration.
Pass your work to the next person
Turn my work below into a handover document. [My tasks] [Recurring duties / cadence] [Key contacts, accounts, where files live] Order: task list → per-task steps & cautions → key contacts → items currently in progress.