9 proven meetings & organizing prompts you can copy straight into ChatGPT or Claude. Pick one, fill in the [ … ] blanks, and go.
Prep a meeting that won't waste time
Build an agenda for the meeting below. [Meeting purpose] [Attendees] [Topics to cover] [Total time] Allocate time/owner/goal (share/discuss/decide) per item, plus pre-meeting prep.
Run an idea meeting well
Create a guide to facilitate a brainstorming meeting on the topic below. [Topic / goal] [Headcount / time] Intro (icebreaker) → diverge (rules for generating) → converge (criteria) → wrap (next actions). Include example questions for the facilitator at each step.
Lay out both sides objectively
Lay out the pros and cons of the choice below objectively. [The decision] [What you know] Pros / cons in a table · importance of each · missing info · a balanced conclusion and recommendation. Don't lean to one side.
Pull only the to-dos from a conversation
Pull only the action items from the meeting/conversation below. [Paste conversation/memo] As a table: task / owner / due / priority. Mark unclear owners or dates as "(to confirm)".
Prep a chat with a report or boss
Build a question list for the 1:1 below. [Counterpart (report/boss)] [Purpose] (e.g. check-in, growth) Recent → work → growth/concerns → feedback, using open questions that start a conversation, not yes/no.
Look back on a project/sprint
Organize the content below into a KPT retro. [What happened / how it felt over the period] Sort into Keep (worked, continue) · Problem · Try (next time), and make each Try a concrete action.
Structure the clutter in your head
Organize the to-dos floating in my head below. [To-dos listed as they come] Sort into the urgent/important quadrants → top 3 for today → delegate/delete → break big ones into small steps.
Break work into steps and schedule
Draft a work breakdown and schedule for the project below. [Project goal] [Deadline / people available] Big phases → sub-tasks → estimated duration & owner per task → dependencies (what must finish first) → risks. As a clean table.
Put a verbal deal on paper
Turn the agreed points below into an agreement both sides can confirm. [Who you agreed with, on what] [The terms] Order: background → agreed items (numbered) → each party's role/responsibility → deadlines → change process. Clear, no room for dispute.